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Family Reunion Planning Timetable

Hosting a family reunion will take some advance planning and plenty of decision-making, but the New Orleans Convention & Visitors Bureau is here to help! We’ve provided a 24-month New Orleans family reunion planning timetable to assist in keeping your reunion planning on track!

Download Timetable Here

 

24-18 MONTHS BEFORE…

  • Select New Orleans as your destination!
  • Create mailing list of attendees
  • Form reunion committee(s); establish responsibilities and schedules
  • Confirm reunion dates
  • Contact the New Orleans Convention & Visitors Bureau for best dates and hotel selection assistance

ONE YEAR BEFORE…

  • Select the host hotel based on the hotel assistance from the New Orleans Convention & Visitors Bureau
  • Arrange and hire entertainment, caterer and photographer for banquet
  • Choose the Family Reunion theme
  • Develop estimated registration budget
  • Send Save-the-Date cards; For ways to promote your reunion, click HERE

6-9 MONTHS BEFORE…

  • Meet with hotel staff for a site visit of selected hotel
  • Send second mailer; include registration form and reunion website
  • Schedule events and activities; For a list of tours and family-friendly activities click HERE

4-5 MONTHS BEFORE…

  • Confirm entertainment, caterer and photographer for banquet
  • Prepare decorations, signs and banners for registration
  • Contact the New Orleans Convention & Visitors Bureau for New Orleans brochures and bags

SIX WEEKS BEFORE…

  • Write checklist for reunion day tasks
  • Make assignments for reunion volunteers

TWO WEEKS BEFORE…

  • Purchase last minute decorations and supplies  
  • Reconfirm banquet, hotel and group activities with Sales Managers
  • Review final checklist

THE DAY BEFORE…

  • Meet with hotel managers to go over last minute details
  • Review final details with reunion committee

REUNION DAY(S)…

  • Set up registration tables
  • Decorate/Set-Up for banquet
  • Laissez les bon temps rouler! – Let The Good Times Roll!!

 

© New Orleans Family Reunions 2017

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